HR Project Coordinator

HR Project Coordinator

Location Calgary, AB
Start Date March 11, 2019
Security Clearance Background check
Duration 6+ months
Date Posted February 27, 2019
Job ID 11427

Maplesoft Group is currently seeking an HR Project Coordinator to join one of our clients located in Calgary

Reporting to the PMO Program Manager – Supply Trading and Optimization (ST&O) Transformation, you will be responsible to provide administrative and coordination support to the People Readiness team lead.  The People Readiness team lead will manage and oversee all your day-to-day accountabilities including: coordinating and scheduling workshops for HR facilitators and Subject Matter Experts (SMEs) on People Readiness deliverables, attending workshops/sessions to listen very closely to the discussion and capture detailed notes and conversation points, consolidate detailed notes for facilitators to incorporate relevant information into People Readiness products, support and quality assurance reviews of stakeholder presentations or training information, and engaging with the Project Management Office (PMO) of the ST&O Transformation to ensure required People Readiness deliverables are provided for updates. For intermediate candidates, additional responsibilities may include facilitation of sessions with the business, support of org effectiveness, culture & behaviour, and leadership development work.

Key Accountabilities

- Schedule meetings, training sessions, and workshops on behalf of the People Readiness Lead and HR COE leads with Subject Matter Experts (SMEs), leaders, and/or employees and provide support to ensure rooms are set up appropriately for facilitators.
- Attend meetings, training sessions, and workshops with HR facilitators to capture detailed notes from the conversation and consolidate them in an organized format so that the HR facilitator can disseminate qualitative information quickly and translate to the business.
- Take down actions agreed to in meetings or in workshops and consolidate the information for HR facilitators to summarize in emails, decks, etc. Complete follow-ups with participants and forward updates and questions to the HR facilitators to manage.
- Coordinate the printing of plotter-sized slides/documents for facilitators to capture notes during working sessions and then consolidate the information back into slides for them.
- Support the development of impactful materials and use a strong attention to detail to review them for consistency (e.g. presentation or training decks, communication plans).
- Build relationships with the business and support the development of the foundational learning elements by obtaining inputs from SMEs as part of a needs assessment and design. Consolidate all relevant information for the Learning Advisor to expedite the work.
- Follow up with HR COE leads on tasks/milestones on the People Readiness project plan that appear to be at risk of not being delivered. Demonstrate agility and a learning orientation by understanding how to step in and assist them in meeting the deliverable.
- Partner with the Analyst(s) from the PMO to integrate the People Readiness project plan with the overall ST&O Transformation project plan to understand shared milestones.
- (Additional accountabilities for intermediate candidate):
- Provide HRBP support for tactical HR deliverables for the ST&O Transformation team (e.g. job evaluations, remobilizations, workforce approvals, contractors, etc.).
- Partner with the Org Effectiveness (OE) Advisor and People Readiness Lead to take on the development and facilitation of less complex OE initiatives/projects within ST&O, with particular emphasis, engagement, and support for the FLLs/MLLs.
- Contribute to People Readiness deliverables by driving results of smaller initiatives.
- Take on full HR representation of the Renewable Energy Portfolio in Downstream as their HRSP for all tactical and strategic HR deliverables.

Required Qualifications

Experience and Education:

- 1 – 3 years of HR experience (junior), 4 – 6 years of HRSP experience (intermediate)
- HR experience in learning, competencies, or talent management an asset
- Client experience in a commercial, trading, finance, or operations environment an asset
- B.Admin/B.Comm/B.Mgmt degree, preferably with a major in Human Resources
- CPHR candidate or CPHR designation an asset

Skills and Knowledge:

- Strong time management, prioritization, and organization skills
- Excellent listening skills with a strong attention to detail to translate what’s heard
- Good written and verbal communication skills
- Customer service background working with clients in a professional manner
- Ability to build strong relationships internally with HR and with the client group
- Ability to recognize integration points and impacts/risks with project dates moving
- Strong Power Point, Outlook, and Excel skills
- Ability to learn quickly in a fast-paced environment
- Ability to work autonomously and deliver results after receiving direction on a deliverable
- (Additional skills and knowledge for intermediate candidates):

- Strong consultation, contracting, and influencing skills with HR COE partners and clients
- Strong analytical skills with the ability to interpret data for senior members/leaders
- Ability to facilitate less complex workshops, training sessions, etc. with clients
- Independently resolve issues of moderate complexity coming out of People Readiness
- Provide advice and guidance to leaders, employees, and Subject Matter Experts
- Leverage network of resources and partners to enhance the delivery of commitments

Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct reflection of our most valuable asset - our people.  Therefore, attitude and ambition are key personality traits we seek out, along with skill and aptitude, in potential employees.

We thank you for your interest in Maplesoft Group and wish to advise that only candidates under consideration will be contacted.