Maplesoft Group is currently seeking an Administrative Services Senior - Mail Room Support for our Federal Government client.

The following responsibilities are associated with the “Statement of Work” but are not limited to:

- Process incoming mail/courier items;
- Open, date stamp, and distribute incoming mail,
- Receives and records courier deliveries,
- Determines if incoming mail/packages are sent direct to client or routed to appropriate classifier for capture into information systems,
- Process outgoing mail/courier items;
- Advises clients of the most cost effective way of sending outgoing mail and courier packages,
- Utilizes postage machine to process outgoing mail,
- Use online systems (Canada Post, FedEx, West Direct, Purolator) to ship outgoing courier packages and provides tracking as necessary,
- Organizes end of day mail/shipments for pick-up by Canada Post, Purolator and/or other couriers,
- Updates the Mail List System (MLS) as required either through returned mail, receipt of new mailing lists from clients or at the request of an external party,
- Keeps abreast of upcoming mail outs and uses proper judgment to select the proper mailing list and envelope size to complete bulk mail out requests,
- Communicates with the clients in order to ensure that Mail Services has all of the information and supplies to process the client’s request(s),
- Updates tracking tools, in a timely manner, to facilitate the collection of mail statistics
- Compiles mail statistics every month
 

Additional Duties, as needed:

• Processing invoices
• Maintaining a system for routing and tracking administrative reports and directories,
• Routing and tracking items for review or signature, to and from the business unit office,
• Planning and organizing documents for projects or studies or both and providing recommendations,
• Monitoring supply agreements, contracts, task authorizations, and other procurement items for the business unit,
• Participating in meetings,
• Creating and presenting a variety of weekly and monthly reports
• Offering guidance and training to new personnel when requested
• Procuring facility and office supplies
• Taking with building operations management and placing calls to the building government maintenance call center
       
       
 
Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct reflection of our most valuable asset - our people.  Therefore, attitude and ambition are key personality traits we seek out, along with skill and aptitude, in potential employees.

Maplesoft Group is committed to having a diverse, representative workforce and continuing to build an inclusive environment. We encourage applications from all qualified individuals. Maplesoft Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants irrespective of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Aboriginal peoples or any other legally protected factors. 

All employment decisions are made based on business needs, job requirements, and individual qualifications. 

We are committed to developing inclusive, barrier-free recruitment and selection processes, and a work environment that supports our diverse workforce. Please let us know if you require accommodations at any stage of the recruitment process. We can be reached at Maplesoft Info at info@maplesoftgroup.com.

We thank you for your interest in Maplesoft Group and wish to advise you, that only candidates under consideration will be contacted.