Maplesoft Group is currently seeking an Information Management (IM) Architect for our Federal Government client.

Tasks and Responsibilities include, but are not limited to the following:

Project Planning 
1. Conduct initial meetings with key stakeholders to understand project 
requirements and objectives. 
2. Develop a project plan outlining timelines, milestones, and deliverables. 
3. Provide overall project management support and coordination, including support 
in maintaining project status, reporting, obtaining approvals and decisions in a 
timely manner. 

Requirements Analysis 
4. Perform a thorough analysis of the current document management processes 
and systems. 
5. Meet with stakeholders to analyze current business processes, identify the 
outputs of those processes, and include these outputs in the requirements. 
6. Design workflows from business processes to show process inputs and outputs, 
and how these interact between each other. 
7. Perform and document an assessment of the current share drive system, 
evaluating costs, benefits, risks, and ease of use elements against the use of 
GCdocs, SharePoint and OneDrive. These criteria can also include any 
properties that can help with the assessment. 
8. Review and document features and functionality of GCdocs, SharePoint and 
OneDrive, and provide recommendations on how the client may optimize the use of 
these tools in consideration of business and technical requirements, the target 
information architecture, user experience requirements, internal capacity, and 
GoC security and data privacy requirements. 
9. Develop a document that recommends GCdocs, SharePoint, OneDrive or a 
combination of any of these systems to Senior Management. This document 
must include advantages and disadvantages of implementing these systems. 
10. Identify and document functional and non-functional requirements for the 
recommended document management solution(s). 

Information Architecture Design 
11. Provide guidance on and support the establishment and maintenance of solution 
governance, including roles and responsibilities, rights and privileges, data, 
policies, permissions, retention, administration and configuration roles and 
standards. 
12. Develop Information Management (IM) documents that supports the 
implementation of the recommended document management solution(s), 
including, but not limited to: 
12.1. an Information Management (IM) Roadmap. 
12.2. an IM Design document. 
12.3. IM best practices for the recommended document management 
solution(s). 
12.4. Taxonomies and standard definitions. 
12.5. Guidelines for records management, IM governance, policies, and 
assessment of 3rd party tools. 
12.6. Data conversion and content migration strategies and plans. 
12.7. Solution configuration and administration roles and privileges for the 
set-up of the recommended document management solution, 
including naming conventions 
12.8. Definition of roles and responsibilities for on-going administration of 
the recommended solution for regular maintenance. 
5.12.9. Metadata management policy and procedures. 
12.10. Proposed retention schedules and access controls 
12.11. Information Management File Plan 
13. Develop and document a migration plan from the existing shared drive to 
the recommended document management solution(s). 
Implementation Plan 
14. Analyze the shared drive and current implementation of the recommended 
document management solution(s) to identify gaps during implementation. 
15. Create a detailed implementation plan for the recommended document 
management solution(s). 
16. Outline and document the necessary technical infrastructure and technical 
resource requirements for deployment. 
17. Develop a testing and validation plan to ensure the architecture meets all 
requirements. 
18. Develop a change management plan to manage the transition to the 
recommended document management solution(s) and to support awareness, 
orientation, adoption, sustainment, and growth. 

Training and Documentation 
19. Provide training materials and conduct training sessions for personnel. 
20. Develop comprehensive documentation for the information architecture, including 
user guides, technical manuals, and best practices. 

Implementation 
21. Implement the recommend document management solution(s) according to the 
implementation plan. 
22. Implement the migration plan. 

Post-Implementation Activities 
23. Develop a plan to support the business teams during implementation. 
24. Develop a technical support plan, including documentation to assist the client with 
post-implementation support. 
25. Provide first-line technical support services to staff during implementation. 

Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct reflection of our most valuable asset - our people.  Therefore, attitude and ambition are key personality traits we seek out, along with skill and aptitude, in potential employees.

Maplesoft Group is committed to having a diverse, representative workforce and continuing to build an inclusive environment. We encourage applications from all qualified individuals. Maplesoft Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants irrespective of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Aboriginal peoples or any other legally protected factors. 

All employment decisions are made based on business needs, job requirements, and individual qualifications. 

We are committed to developing inclusive, barrier-free recruitment and selection processes, and a work environment that supports our diverse workforce. Please let us know if you require accommodations at any stage of the recruitment process. We can be reached at Maplesoft Info at info@maplesoftgroup.com.

We thank you for your interest in Maplesoft Group and wish to advise you, that only candidates under consideration will be contacted.